Know what each job has really cost, every Monday
For contractors turning over £500,000 or more with several jobs on at once. Forward your supplier invoices, delivery notes and timesheets as they come in, and every Monday you get one page per job.
From £300 a month.Depends on how much paperwork you send.
The first cost check is free, by email. We tell you the monthly price with it.
Ask for a free cost check
Tell us a little about your firm. We’ll reply by email with where to send one job’s invoices, and the monthly price.
One page per job, every Monday
Say you priced an extension at £48,600. By Monday, £31,240 of invoices and timesheets have come in against it. One supplier charged £14.20 a length for timber you ordered at £12.60, and a steel beam on another invoice isn’t in your price at all.
Your Monday page puts that on one sheet: what you priced it at, what you’ve spent so far, the beam as an extra you may need to bill, and the timber price that didn’t match your order.
How it works
Nothing changes about how paper reaches you. You just forward it on.
Once for each live job, send us your quote or price, so there is a figure to measure against.
As invoices, delivery notes and timesheets arrive, forward them to one email address or one WhatsApp number.
Each one is read and set against its job. Prices and quantities are compared with your order or quote, where there is one.
Anything we’re unsure about is looked at by a person on our team before it reaches you.
Every Monday, one page per job: priced at, spent so far, extras not yet billed, and a short list of anything that didn’t match.
You and your bookkeeper decide
When something didn’t match, the Monday page shows both figures and the paperwork each came from. You or your bookkeeper decide what to do about it.
The page is our reading of your paperwork. It isn’t an audit, and nobody has approved the figures until you have.
What we need from you
- Last month’s supplier invoices for one job.
- Your quote for that job, and any orders you placed with suppliers.
- Roughly how many jobs you have on and which accounts software you use.
Start with one job
Send us last month’s supplier invoices for one job, with your quote and any orders. We send back what that job has cost so far, from the invoices you sent, and every place a price was above your order or quote. It’s free, and it comes by email.
With it, we tell you the monthly price for the same page on every job, every week. If you want it, you tell us in writing and we agree what it covers. If not, that’s the end of it.
Pricing
The first cost check, on one job, is free.
From £300 a month.
The monthly price covers an agreed amount of paperwork each month. We give you the exact figure with your free cost check, before you decide anything.
There’s nothing for you to install. We set it up so it runs on your own server or in your own cloud account, in the UK, and you forward paperwork the way it reaches you now.
What we don’t do
We don’t post anything into your accounts. Your bookkeeper carries on doing that.
We don’t do CIS, VAT or any returns.
We don’t connect to your accounts or job software. We work from the paperwork you already get.
We don’t decide what is owed. We show what didn’t match, and you decide.
Questions about job costs
Who is it for?
Contractors turning over £500,000 or more, with several jobs on at once and no finance manager or quantity surveyor in house. Builders, specialist contractors and small main contractors alike.
Do we need new software?
Nothing new for you to learn. We set it up so it runs on your own server or in your own cloud account, in the UK. You forward invoices, delivery notes and timesheets to one email address or one WhatsApp number, as they reach you now. Nothing connects to your accounts or job software.
Will it post our invoices into Xero, Sage or QuickBooks?
No. Your bookkeeper keeps doing the accounts. We don’t post into your accounts, and we don’t handle CIS or VAT.
What if we don’t raise purchase orders?
You still see what each job has cost so far against your quote. Checking a price needs something to compare it with, so a line with no order or quoted price is shown as spent, not as matched.
Where are our invoices kept, and who sees them?
It runs on your own server or in your own cloud account, in the UK, and your paperwork is kept there. The system reads each document, and a person on our team looks at anything it is unsure of before it reaches you. For the free cost check, you email one job’s invoices to us. We use them only for the check, and delete them if you ask.
What does it cost?
From £300 a month, depending on how much paperwork you send. We give you the exact price with your free cost check, before you decide anything.