Turn extra-work tickets into priced change order requests
We’ll build a system to bring tickets, labor, materials and photos together, draft priced requests, track deadlines and match outstanding changes against the GC’s log.
From $1,500 a month once live.No minimum term.
Free trial and setup for the first five US clients for this service.
See what it finds in your extra-work records
Tell us roughly how many tickets your team handles. We’ll confirm the trial scope and whether the free offer is available before asking for records.
A signed ticket still needs pricing, backup and a decision
From a job we delivered
The foreman sent in a signed ticket for rerouting piping. The labor hours were on the daily report, the material receipt was in an email and the photos were on a phone.
The system we built gathered the backup and priced the request at the agreed rates. It also caught that the contractor’s log said pending while the GC’s log said more information was needed. The project manager approved the request and sent it.
What the system does for you
We agree your rates, checks and submission process, then build it to:
Match field tickets, labor and material records, photos and correspondence to the right change.
Compare the records with the agreed rates and subcontract requirements.
Flag missing signatures, backup and conflicting details for your team.
Draft a priced change order request with the supporting evidence attached.
Track the notice and submission deadlines your project manager confirms.
Compare your outstanding changes with the GC’s log and flag differences in status.
Your project manager decides the price and submits the request
Your project manager decides whether work is a change, approves the pricing, interprets contract requirements, negotiates and sends the request.
The system prepares the paperwork and tracks agreed dates. It does not agree a change, sign for you or guarantee payment.
What we’ll need for the trial
- Extra-work records from 10 past jobs, including tickets, labor and material records, photos and final change decisions.
- The relevant subcontracts, agreed rates and your change logs.
- The GC’s corresponding logs where available, and someone who can check the draft requests.
Test it on changes whose outcome you already know
Choose 10 past jobs with change work, including requests that were returned, reduced or rejected. We compare the draft requests and findings with the records and decisions from those jobs.
You see missing backup, pricing differences, deadline questions and log mismatches. We compare preparation and checking time with your current process. The trial can show what needed attention; it cannot establish that a disputed amount would have been paid.
Pricing
Free trial and free setup for the first five US clients for this service.
From $1,500 a month once live. No minimum term.
The monthly service covers an agreed volume, maintenance, fixes and routine updates. Larger volumes or substantial additions cost extra.
We’ll confirm whether the free offer is available and agree the volume, scope and any third-party charges before you go ahead.
You own what we build for you
You own the custom system built for your business. You can take over running it or end our support at any time.
Existing software components and third-party products remain subject to their own licensing and service terms. We’ll explain which parts those terms cover before work starts.
Questions about change order preparation
Can it prepare a request from an unsigned T&M ticket?
It prepares a draft with the missing signature flagged for your team to resolve. Your project manager decides what evidence is acceptable and whether the request can proceed.
Will it get our change orders paid?
Payment is not guaranteed. It prepares priced requests and their backup, while your project manager handles approval, negotiation and submission.
Can it track our contract’s notice deadlines?
Tracking agreed deadlines is in scope. Your project manager confirms the applicable dates and requirements; the system does not decide your contractual rights.
Do we have to change our field or project software?
We start with the records and systems you already use. Access and compatibility need checking, and comparing logs depends on having the GC’s records available.
Will AI make up rates or approve extra work?
Your rates and your project manager’s decisions are the basis for the draft. We use AI to help read and match records, test pricing against your completed work and keep missing information visible for a person to resolve.
What does the service cost?
The first five US clients for this service get a free trial and setup, then service from $1,500 a month once live. There is no minimum term.
How are our rates and contract documents handled?
We agree storage, access and any third-party processing before you share trial records. No rate sheets, contracts or project files are needed in the initial inquiry.