Higher education
Admissions offices, financial aid teams, and sponsored research departments at colleges and universities run transcripts, FAFSA supporting documents, grant submissions, and accreditation filings through document-heavy cycles. Under FERPA, student records carry tight access control and audit logging, which slows the hand-off between intake, review, and posting. We build the extraction and routing against the SIS already in place, with access scope and audit trail in the core pattern.
Where the week sharpens up
These are the patterns we see in discovery across admissions offices, financial aid teams, and sponsored research departments. If two of the four are recognisable, the pipeline pays for itself inside an intake cycle.
Transcripts arrive as PDFs from the Registrar, as portal exports from Parchment, and as paper copies from community colleges and overseas institutions. Admissions evaluators re-key the course list, map each line against the local catalogue, then send the equivalency sheet back to the student for review. Deans want the equivalency match proposed against the course catalogue with the ambiguous lines flagged for human review, not typed into a spreadsheet for the third time.
We build: transcript extraction normalised to your course catalogue, with under-threshold equivalencies flagged for evaluator review.
Verification season brings W-2s, 1040s, tax return transcripts, and signed statements from students and parents, one packet at a time. Financial aid counsellors match each document against the verification worksheet, check the figures against the FAFSA submission, and post the verified record to the aid system. Aid directors want the worksheet closed out the week the documents arrive, not the week before the term starts.
We build: FAFSA verification intake matched line by line to the worksheet, posted to the aid module with the source documents attached.
NIH, NSF, and private foundation submissions all want the same core facts in different packet shapes. Sponsored research staff pull the budget, biosketch, facilities, and current and pending sections from faculty drives, reformat them to the funder template, and route for PI sign-off. Research deans want the packet assembled against the funder's current template, with each section named by owner and the missing items surfaced before the deadline week.
We build: grant packet assembly against the funder template, with section ownership named and missing items surfaced for the pre-award office.
Accreditation cycles pull from every corner of the institution: enrollment, retention, faculty credentials, programme outcomes, assessment data. Institutional research teams spend months pulling, reconciling, and narrating the same data the SIS already holds. Provosts want the standard tables built from the SIS record on demand, with the narrative sections drafted against the last cycle and the sources linked per claim.
We build: accreditation packs assembled from the SIS on demand, with standard tables generated and sources cited per section.
Parchment drops, Slate uploads, applicant portal forms, Registrar email, paper transcripts. All route into one queue per student ID.
Each document tagged to the student record or the research project and attached before extraction runs.
Structured parse for Parchment and EDI transcripts, form-aware extraction for FAFSA worksheets, template-aware parse for grant sections.
Course equivalency against the catalogue, verification worksheet completeness, grant section presence against the funder template.
Clean data posted into Banner, Workday Student, PeopleSoft Campus, or Colleague with source documents attached and every access logged.
An incoming transcript arrives with course codes and titles the local catalogue has never seen. The pipeline proposes an equivalency against the catalogue, runs a degree audit for each mapped course, and flags the line that has no match. Evaluators see a single ambiguous course, not a spreadsheet of 40 lines to check.
Case studies in this industry
Each case links to a named client, a named document, and the system of record the data lands in. We publish only what the client signed off to publish.
Incoming transcripts normalised to the course catalogue across 140 feeder institutions, with under-threshold equivalencies flagged for evaluator review.
→Education · 2025R1 research university · sponsored grants intakeNIH and NSF packets assembled against the funder template, with section ownership named and missing items surfaced for pre-award.
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