How we took passive fire inspection reports through to priced job packs
Typed inspection reports became priced schedules for review, job packs and an audit file built as the work progressed.
- Ministral
- AWS
Ministral
AWS
- Client
- UK passive fire contractor
- Documents
- Inspection PDFs, priced schedules, job packs and installation records
- What we built
- Report reading, checked schedules, job packs and an audit file
- Where it runs
- Amazon Bedrock in London
- Who checks
- Estimator for prices; competent supervisor for installation evidence
Inspection report APDF
| Ref | Location | Finding |
|---|---|---|
| D-14 | Level 1 corridor | Smoke seal missing |
| D-15 | Level 1 corridor | No defect |
Report BPDF
Door D-22, plant room. Closer not latching.
Report CPDF
In riser 2, pipe opening S-03 is unsealed. Cable tray S-07 needs resealing, near the stair.
- D-14Replace smoke sealsReport A£180
- D-22Adjust door closerReport B£65
- S-03Seal pipe openingReport C£120
- S-07Reseal cable trayLocation unclear, back for clarification
Job pack
- D-14Replace smoke sealsPhotoRecord
- D-22Adjust door closerPhotoRecord
- S-03Seal pipe openingPhoto missingRecord
Each inspector laid out the report differently.
The office still needed a usable list of the doors and seals that required work.
The estimator checked the extracted items and prices before sending the quote.
The schedule brought the reported items and their prices together for review.
The agreed schedule was added to the job pack.
The team kept the item reference through installation and closeout.
The report, price and installation record stay together.
The office can follow an item from the inspection finding to its checked closeout evidence.
Read the full story
A passive fire contractor was typing the same doors and seals from inspection reports into Excel, quotes and job packs. We connected those steps, keeping the original findings beside the priced items the estimator checked.
Each inspector laid out the report differently.
The office still needed a usable list of the doors and seals that required work.
Third-party inspection reports arrived as PDFs. The contractor read them and typed each item into Excel before preparing a quote. Once work was agreed, those details were needed again in the job pack.
We built a route from the typed report to a priced schedule, keeping each finding linked to its source so the estimator could check it.
The estimator checked the extracted items and prices before sending the quote.
The schedule brought the reported items and their prices together for review.
We used Ministral, an open model from the French firm Mistral, on Amazon Bedrock in London to read the typed reports.
The reading covered typed PDF text, not drawings. Unclear locations or descriptions went back for clarification. The estimator checked the scope and prices against the inspection report before issuing the quote.
The agreed schedule was added to the job pack.
The team kept the item reference through installation and closeout.
We carried the agreed work into the job pack and gathered installation records and photographs against the relevant items as work progressed. That gave the office an audit file to assemble from the job, rather than a separate list to rebuild at the end.
A competent supervisor checked the installation and its evidence, resolved gaps and authorised any certificate where required. Preparing a pack did not certify the work or establish that the building complied.
The report, price and installation record stay together.
The office can follow an item from the inspection finding to its checked closeout evidence.
The estimator reviews the schedule before the quote leaves. Once the client agrees the work, the installation team uses the job pack and adds evidence as it goes.
Missing evidence remains work for the team to resolve. The supervisor checks what was installed, and the office prepares the audit file from those reviewed records.
Still typing inspection reports into schedules?
Send us a few recent inspection reports. We’ll show you the schedule and job pack they produce, for your estimator to check.